Don’t be a stranger.
Say hello!

For Business Inquiries:

For New Talent:



416 506 0202

Office Administrator

Jacknife is looking for a responsible and engaged Office Administrator to perform a variety of administrative and clerical tasks for a dynamic and busy design studio. Duties include providing support to managers and employees, assisting in the daily office needs and managing our general administrative activities. The Office Administrator should have a positive attitude, be solutions focussed, an excellent communicator and flexible.

Roles & Responsibilites

  • Support in all administrative tasks of the business
  • Support studio in front of house/reception and assist all studio visitors
  • Answer and direct phone calls
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order monthly studio supplies and track all expenditures, research new suppliers
  • Liaise and coordinate with third-party suppliers and partners for overall studio maintenance
  • Work together with building management
  • Interface and coordinate with IT team
  • Support HR with filing and administrative HR tasks
  • Support a busy Project Management team with administration duties (notetaking, catering orders, booking travel, updating documents)
  • All other duties as assigned

Required Experience & Qualifications

  • Knowledge of office management systems and procedures
  • Strong organizational skills with the ability to multi-task
  • Attention to detail
  • Solution-focussed
  • Excellent time management skills and the ability to prioritize work
  • Good oral and written communication skills with an ability to engage effectively with a range of stakeholders, both within and outside the company
  • Ability to work on own initiative and to be proactive in developing and improving the administration

/ Application