Jacknife is looking for a responsible and engaged Office Administrator to perform a variety of administrative and clerical tasks for a dynamic and busy design studio. Duties include providing support to managers and employees, assisting in the daily office needs and managing our general administrative activities. The Office Administrator should have a positive attitude, be solutions focussed, an excellent communicator and flexible.

Roles & Responsibilites

• Support in all administrative tasks of the business
• Support studio in front of house/reception and assist all studio visitors
• Answer and direct phone calls
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order monthly studio supplies and track all expenditures, research new suppliers
• Liaise and coordinate with third-party suppliers and partners for overall studio maintenance
• Work together with building management
• Interface and coordinate with IT team
• Support HR with filing and administrative HR tasks
• Support a busy Project Management team with administration duties (notetaking, catering orders, booking travel, updating documents)
• All other duties as assigned

Required Experience & Qualifications

• Knowledge of office management systems and procedures
• Strong organizational skills with the ability to multi-task
• Attention to detail
• Solution-focussed
• Excellent time management skills and the ability to prioritize work
• Good oral and written communication skills with an ability to engage effectively with a range of stakeholders, both within and outside the company
• Ability to work on own initiative and to be proactive in developing and improving the administration